Danida Alumni Network Privacy Policy

Last updated: August 29th, 2016

Thank you for visiting Danida Alumni Network. Danida Alumni Network is committed to honoring the privacy of Our members and visitors. This privacy policy, part of Our overall Terms of Service (“Terms of Service”), covers personal information shared through Danida Alumni Network. This privacy policy applies to http://alumni.dfcentre.com (the “Website”), owned and operated by Danida Fellowship Centre (“Danida Alumni Network”, “We”, “Our”, “Us”). This privacy policy describes how We collect and use the personal information you provide on the Website. It also describes the choices available to you regarding Our use of your personal information and how you can access and update this information. Danida Alumni Network takes your privacy seriously. We will not sell, lease, or exchange your personal data to, or otherwise share your personal data with, third parties in ways other than described in this Privacy Policy. By using Danida Alumni Network you are using a service provided by Danida Fellowship Centre (collectively, the “Service”) and you agree to be bound by the Terms of Service and this Privacy Policy. Some capitalized terms used in this Privacy Policy and not otherwise defined may be defined in the Terms of Service. This Privacy Policy only addresses activities from Our servers.


Registration The Danida Alumni Network Service requires a login in order to provide you with a personalized account. During Our account registration process, We will collect an email address, your first and last name, gender, year of birth, country and a password from you, as well as details about scholarships or study stays in Danmark and your employment situation. You must provide all of this information in order to obtain an account. After completing Our registration form, you will receive a welcome email describing how to access that account. Communications with Danida Alumni Network We use third party service providers to assist Us in managing and administering communications and emails sent to Us through the Website. Any personal information disclosed through such communications will be governed by such third party vendors’ privacy policies. Server Logs When accessing web pages on the Website, Danida Alumni Network may log your IP address, access URL, time of access, geographic location, browser type, and referral URL in order to provide Us with internal information regarding site traffic statistics. This information may also be used to identify users who are using the service for spam or other activity that is deemed in conflict with Our Terms of Service. Otherwise, this information is used in the aggregate, and is never linked back to any personal information. Comments and User Content Posted to the Website If you post any Comments or User Content on the Website, you should be aware that any personal information you choose to provide there may be read, collected, or used by other users of the Website, as well as other third parties. We cannot guarantee that other users have not made copies of and/or will not use such information outside of the Website. We are not responsible for information you choose to post in this forum. Social Media The Website links to external forums on social media sites. Your interactions with such tools, and any information you provide in connection with these interactions are publicly viewable outside of the Website domain. Each social media site has its own privacy policies, that may be more or less protective than this Policy. If you do not wish for this information to be disclosed, then you should not use these tools. We are not responsible for information you choose to post with such tools. Our site also includes Social Media Features, such as the Facebook button, and Widgets, such as the Share this button or interactive mini­programs that run on Our site. These Features may collect your IP address, which page you are visiting on Our site, and may set a cookie to enable the Feature to function properly. Social Media Features and Widgets are either hosted by a third party or hosted directly on Our Site. Your interactions with these Features are governed by the privacy policy of the company providing it.


Danida Alumni Network collects the aforementioned personal information in order to provide you with a service that allows you to maintain an online presence. Various features in Our Website will display your name, country of citizenship, the institution you studied at in Denmark and the year of your obtained qualification (e.g., Master's degree, ph.d. etc.). Additional information provided by you may be used for statistical purposes by Danida Fellowship Centre and the Danish Ministry of Foreign Relations and shared with a third party in compliance with Our Terms of Agreement. Danida Alumni Network also uses information collected through its Service to send out notifications regarding service related issues (such as maintenance periods, account access, and other items that may impact service). We do not send contact information unless the matter is deemed urgent, and most communication will occur through your Danida Alumni Network profile interface. We also may use and disclose your information to Our third party service providers in order to send you messages regarding new services or other products from Danida Alumni Network. These companies are authorized to use your personal information only as necessary to provide these services to Us. Information collected through Our service logs is used only to identify potential cases of abuse and establish statistical information regarding Website traffic. This statistical information is not otherwise aggregated in such a way that would identify any particular user of the system. Danida Fellowship Centre is the sole owner of information collected on http://alumni.dfcentre.com/. Your information is never shared, leased or given to any third parties in ways other than disclosed in this Privacy Policy.


We store all user information in secure databases protected via a variety of industry ­standard access controls. Secure passwords, SSL encryption, firewalls, and other measures are in place to help Us protect your data. However, no organization, including Danida Alumni Network, can fully eliminate security risks associated with the transmission of personal information through online transactions, and you do so at your own risk. If you have any questions about security on the Website, you can contact Us.


Changing Information All information that Danida Alumni Network stores related to your account is accessible through your Danida Alumni Network profile interface. You may use this interface to correct, update or delete your information at any time, and We encourage you to keep this information up to date so that your account operates efficiently. We will respond to your request to access within 5 business days. Removing Information To remove your personal information from Our system, submit your account for deactivation. Your personal information will be removed immediately, though your actual login name will remain reserved on Our system until re­collection. If you wish to only remove your billing subscription information, cancel your paid account. Both of these removals can be accessed through your Danida Alumni Network profile interface or you can contact Us at alumni@dfcentre.dk. Data Retention We will retain your information for as long as your account is active or as needed to provide you services. We will retain and use your information as necessary to comply with Our legal obligations, resolve disputes, and enforce Our agreements.


Service-related Announcements
We will send you service ­related announcements on occasions when it is necessary to do so. For instance, if Our service is temporarily suspended for maintenance, We might send you an email. Will will also email with you invitations to participate in surveys. Generally, you may not opt­out of these communications, which are not promotional in nature. If you do not wish to receive them, you have the option to deactivate your account. Email Newsletters and Other Messages With your permission, We may also send you email newsletters and messages from time to time about new features or services that We will offer to Our users. Additionally, with your permission, other users may contact you via a personal contact form on your profile page. You may opt­out of these communications at any time by clicking on the link at the bottom of Our communications to you, or by changing your preferences in your profile as further described below. Opt Out Only non-­promotional service announcements and survey invitations, as described above, will be issued without prior authorization. If you do not want to receive promotional announcements from Danida Alumni Network about new opportunities or services, you may contact Us at alumni@dfcentre.dk and We will not send you further promotional announcements. Upon deactivating your Danida Alumni Network account, you will receive no further communication from Us (service announcements included).


Aggregate Information (non-personally identifiable) We share aggregated demographic information about Our user base with Our marketing partners. This information does not identify individual users. This information contains statistics related to traffic and the geographic location of Our users. We also may share aggregated user information with third parties who help Us to analyze Our user base to improve the Service. Other than as described herein, We do not link aggregate user data with personal information. Personally Identifiable Information Danida Alumni Network employs third­ party service providers to perform functions on Our behalf. Examples include web statistics, analyzing data and survey tools. These service providers have access to personal information needed to perform such functions on Our behalf and authorized to use your personal information only as necessary to provide these services to Us. We may release account and other personal information when We believe release is appropriate to comply with the law; enforce or apply Our Terms of Service; or protect the rights, property, or safety of Danida Alumni, Network Our users, or others. This includes exchanging information with other companies and organizations for fraud protection. Other than as set out above, you will receive notice when information about you might go to third parties, and you will have an opportunity to choose not to share the information.


As is true of most websites, We gather certain information automatically and store it in log files. This information includes internet protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit pages, operating system, date/time stamp, and clickstream data. We use this information, which does not identify individual users, to analyze trends, to administer websites, to track users' movements around websites and to gather demographic information about Our user base as a whole. We do not link this automatically-­collected data to personal information.


We and Our partners, affiliates, or analytics or service providers use technologies such as cookies, beacons, tags, and scripts to analyze trends, administer the Website, tracking users’ movements around the Website, and to gather demographic information about Our user base as a whole. We may receive reports based on the use of these technologies by these companies on an individual and aggregated basis. We use cookies for authentication, tracking user sessions, preferences, and movements around the website, performance analytics, retargeting, and tracking aggregate trends. Users can control the use of cookies at the individual browser level. If you reject cookies, you may still use Our website, but your ability to use some features or areas of Our website may be limited.


If you use a bulletin board or chat room on the Website you should be aware that any personal information you submit there can be read, collected, or used by other users of these forums, and could be used to send you unsolicited messages. We are not responsible for the personal information you choose to submit in these forums. To request removal of your personal information from Our Website, contact Us at alumni@dfcentre.dk. In some cases, We may not be able to remove your personal information, in which case We will let you know if We are unable to do so and why. Certain information, such as your name and IP address, is logged by Our system when posting messages, and is made available to the owner of the website you are posting on. These items may be displayed to readers of the site you are posting on, depending on the settings of that particular site. If you would not like to have these details disclosed, refrain from posting messages to any Danida Alumni Network bulletin board or chat room. We display personal testimonials of alumni on Our site. With your consent We may post your testimonial along with your name. If you wish to update or delete your testimonial, you can contact Us at alumni@dfcentre.dk.


This Website contains links to other sites that are not owned or controlled by Danida Fellowship Centre. Please be aware that We are not responsible for the privacy practices of such other sites. We encourage you to be aware when you leave Our site and to read the privacy of each and every website that collects personal information. This Privacy Policy applies only to information collected by this Website.


If We decide to change Our privacy policy, We will post those changes to this Privacy Policy, the homepage, and other places We deem appropriate so that you are aware of what information We collect, how We use it, and under what circumstances, if any, We disclose it. We will not materially change Our policies and practices to make them less protective of user information collected in the past without the consent of affected users. We reserve the right to modify this Privacy Policy at any time, so please review it frequently. If We make material changes to this Privacy Policy, We will notify you here, by email, or by means of a notice within your Danida Alumni Network profile interface prior to the change becoming effective.


Danida Alumni Network is not directed to children under 18 years of age and We do not knowingly collect personal information from children under 18. If We become aware that a child under 18 has provided Us with personal information, We will delete such information from Our files.


If you have any questions or suggestions regarding Our privacy policy, please contact Us on alumni@dfcentre.dk Danida Alumni Network is located at: Danida Fellowship Centre Hostrupsvej 22 DK-1950 Frederiksberg C Denmark Telephone: (+45) 3536 1322 Fax: (+45) 3536 2095