Call for Submissions, Danida Alumni Activity Grants

DFC offers activity grants to Danida alumni who are accepted as members of the Danida Alumni Network via the network’s portal. 

The call for applications is open from 4 December 2017 to 26 January 2018. We plan to advertise an open call 3–4 times a year depending on the lessons learnt from this first round.

Applicants will be informed about the outcome of their applications at the latest six weeks after the deadline for applications.

Why activity grants?

As a member of the Danida Alumni Network, you are part of a unique global network of skillful professionals trained in Denmark with a common goal to contribute to global development.

DFC would like to support you in staying in touch and collaborating with other alumni members and with Denmark, to provide opportunities for you to continue making a positive impact in your community or professional field, and to be an ambassador for Denmark. Organizing events with and for Danida alumni in your region is a great way of strengthening your professional network and you can also expand it by including relevant Danish stakeholders.

Who can apply and for what?

If you are a member of the Danida Alumni Network, you can apply for financial support of up to 10,000 Danish Kroner for an alumni activity or event within the following categories:

1. Activities or events that strengthen the local alumni community.
2. Activities or events that promote networking and collaboration between your country and Denmark.
3. Activities or events that promote sustainable development by addressing one or more of the Sustainable Development Goals.

The activities could be seminars, lectures, study visits, exhibitions, fairs, networking, charity and social events. Your activity should benefit the alumni network as a whole and involve as many alumni as possible. Events can be open for the general public, or include external partners, but Danida alumni must always be included.

The activity must be implemented within one year from the award of the grant.

The conditions for receiving a Danida Alumni Activity Grant

If you have an idea, you must first check whether there is a local Danida alumni network in your region/country. If such a network exists, start by contacting this network in order to coordinate your event with their current agenda.

If there is no local network where you live, find one or two other Danida alumni and develop the alumni activity proposal together. We prioritize activities with at least two organizing alumni members.

Make sure that your activity will benefit the network and not just yourself. Applications for funding a journey to a conference or something similar will not be considered.

Your activity should not be scheduled to start earlier than eight weeks after the application deadline to allow time for the grant applications to be processed and grants to be confirmed.

All alumni in your region should be welcome to participate in the event. In case of limited space for participants in an event; the principle of first come, first served should be applied.

Applicants must apply using the electronical application form below.

If awarded a grant, you should inform the Danish Embassy or Consulate (if any) in your country and possibly invite a representative to attend the event.

It is the responsibility of the organizing team to ensure that the activity is widely publicized to attract participants. Furthermore, it is the responsibility of the organizing team to ensure that the activity is posted on the Danida Alumni Facebook page and/or LinkedIn Group.

In connection with all public communication concerning the event, it must be stated that the grant has been provided by DFC and the Danish Ministry of Foreign Affairs.

Eligible costs & budget requirements

The amount applied for must be indicated in the application form and the costs must be broken down and quoted in the relevant budget lines. The grant may be used to cover only eligible costs included in the budget submitted with the application. The grant does not allow double coverage of any of the expenses.

The budget may include:

• Hire of venue(s)  
• Food, snacks and drinks
• Supplies for the event
• Payment of key-note speaker, lecturer, expert or similar (commensurate with their regular salary level)
• Small honorarium for management (max DKK 500  in total)

Co-funding from other sources for the activity is strongly encouraged. If a grant is awarded, the main applicant must submit a disbursement request to DFC. The form will be provided by DFC.

Grant management, accounting, and reporting

The applicant will be responsible for managing the grant, including ensuring that:

• The approved activity is carried out
• The outputs are achieved
• The grant is used exclusively for the approved activity and expenses
• The present guidelines are followed
• The deadline set for reporting and submitting accounts is met

All expenditures must be effectuated within the approved period of the activity, as outlined in the application.

Within one month after the completion of the activity, the following has to be submitted electronically to DFC:

• Completion report (explaining how the activity has led to the anticipated outputs)
• Financial accounts, including scanned copies of vouchers (specifying the use of funds - unspent funds will have to be returned)  
• Final programme
• List of participants
• Photos of the event.  

Should the reporting and accounts not be submitted on time to DFC, it will be considered a violation of the conditions for the provision and use of the grant and the applicant may be requested to return the funds provided under the grant.

Please submit the completed application form to alumni@dfcentre.dk no later than 26 January 2018.  

If you have any questions, please contact Programme Manager, Lene Christina Mosegaard on lm@dfcentre.dk .