Danida Alumni Network Privacy Policy

Privacy Policy for Danida Alumni Network and social media platforms
This policy refers to Danida Fellowship Centre's General Privacy Policy

Last updated on May 22, 2018

Danida Alumni Network is a free membership portal, provided for alumni and partners of the Danida fellowship programme in Denmark managed by Danida Fellowship Centre.

We take your privacy seriously and our privacy policy as set forth below will inform you about the purpose and scope of the personal data collected and retained by us.

This privacy policy may be updated without prior notice. Personal data submitted and collected on this website will be processed in accordance with the privacy policy that you have consented to at the time of your consent. In case of future changes in policy users will be alerted via the website. Refer to the date in the top of this document to determine when the policy was last updated.

1. Data Processing Purposes

Danida Fellowship Centre collects and processes personal information from users of the websites and social media platforms in order to:

a. Provide user functionality on our websites;

b. Improve your user experience on our web based platforms and services;

c. Survey our market position, using anonymized personal data (e.g. monitor ranking in search results).

Beyond the above purposes, we will only process your personal information if you have granted your explicit consent for its stated purpose.

2. Log Files and Cookies

As is true of most websites, we gather certain information automatically and store it in log files. This information includes internet protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit pages, operating system, date/time stamp, and clickstream data. We use this information, which does not identify individual users, to analyze trends, to administer websites, to track users' movements around websites and to gather demographic information about our user base as a whole. We do not link this automatically-collected data to personal information.

We and our third party service providers, Mailchimp and Google Analytics, use cookies, web or email pixels/beacons, embedded hyperlinks, and similar tools to analyze trends, administer the website, tracking users’ movements around the website, and to gather demographic information about our user base as a whole. Most web browsers can be set to disallow cookies, should you wish so. See the purposes of the various types of cookies we use below:

a. Required cookies are used to enable core functionality of the websites (e.g. access to login protected sections of the websites).

Opt-out: Your browser may be configured to disable required cookies from our website, however this is likely to reduce the functionality of the website.

b. Functional cookies enables us to analyze web usage and traffic. Our analysis service provider, Google Analytics (Google, Inc.) uses functional cookies in order to process analytical data collected via our websites. For detailed insight, please refer to Google Analytics’ own Terms of Service and Privacy Policy.

Opt-out: To disable data processing for analytical purposes, you may use the “Google Analytics Opt-out Browser Add-on” or similar browser extension.

3. Types of Personal Data Processed and Retention

Personal data means any information relating to an identified or identifiable natural person. Via the Danida Alumni Network website, Danida Fellowship Centre collects and uses the following personal data, should you choose to submit it to us:

a. Name, email address, gender, country of citizenship, residence, details about your affiliation with Danida Fellowship Centre (e.g. information about Master/PhD/short course/study stay) as well as your work experience (year of employment/recruitment, employer, job sector, country and work area).

b. Other information that you have provided yourself while contacting us or via an online survey.

As previously stated, we also collect data sent by your web browser, such as browser name/version, IP, ISP and operating system.

From May 25th 2018 onwards, data aggregated via Google Analytics is retained for 50 months. When data reaches the end of the retention period, it is deleted automatically on a monthly basis. Personal data submitted via sign-up forms on our websites are retained in our records until you should revoke your consent, either by unsubscribing, deleting your user account or by contacting Danida Fellowship Centre directly.

4. Data Recipients

We will never sell your personal data to third-parties and we do not share your data, except as described here.

We do use third party services to process personal data for us, such as for hosting our websites, building web statistics and providing our email newsletter services. These third-party data processors are sometimes located outside the E.U.

Our websites may also include social media share or like buttons, provided by LinkedIn, Facebook or similar third party social media platforms. Data collected this way is strictly governed by the privacy policies of the respective social media networks.

Our websites contain links to other sites that are not owned or controlled by Danida Fellowship Centre. Please be aware that we are not responsible for the privacy practices of such other sites. We encourage you to be aware when you leave our site and to read the privacy of each and every website that collects personal information.

5. Emails and Newsletters

If you have given us your email for purposes of communication or promotion, we will use your data to contact you. If you give your consent to receive email newsletters from Danida Alumni Network or Danida Fellowship Centre, you may revoke your consent by clicking on an unsubscribe link in the bottom of an email newsletter or by contacting Danida Alumni Network or Danida Fellowship Centre directly.

If you consent to receive our email newsletters, we will automatically track data about opening of indvidual emails and clicks on links in a newsletter, to help us improve the relevance of our email based services to you.

6. Your Rights and Our Contact Information

Should you request so, we will provide you with insight as to whether and what personal information we retain in relation to you. In case your personal data should be incorrect, you may have it updated with your correct information. At any time, you may revoke your consent to use your personal data in the future (in whole or in parts). You may request deletion of your personal data, like you may edit or delete your user account on our website, if you have created one.

For any requests regarding your personal data, or questions about our privacy and data processing practices, please contact us.

Danida Alumni Network
c/o Danida Fellowship Centre
Hostrupsvej 22,
Frederiksberg C, DK-1950

Email: dfc@dfcentre.dk